Archiving
Archiving is a key component of data management. In line with GDPR requirements, organizations must clearly define what data should be archived, the purpose of archiving, and the appropriate retention periods.
Dublin Core
Section titled “Dublin Core”The Dublin Core is a standard set of metadata elements used to describe digital and physical resources such as documents, images, videos, web pages, and datasets.
| Element | Description |
|---|---|
| Title | Name of the resource |
| Creator | Person or organization primarily responsible for creating the content |
| Subject | Topic or keywords describing the resource |
| Description | Summary, abstract, or account of the content |
| Publisher | Entity responsible for making the resource available |
| Contributor | Others who contributed to the content |
| Date | A date associated with the resource (e.g., creation or publication date) |
| Type | The nature or genre of the content (e.g., text, image, dataset) |
| Format | The file format, physical medium, or dimensions |
| Identifier | A unique reference (e.g., URL, DOI, ISBN) |
| Source | A related resource from which the current one is derived |
| Language | Language of the content (e.g., “en” for English) |
| Relation | A related resource (e.g., “isPartOf,” “hasVersion”) |
| Coverage | The spatial or temporal topic (e.g., place, period) |
| Rights | Information about rights or usage (e.g., copyright, license) |
What to Archive
Section titled “What to Archive”When planning data archiving, it’s essential to use formats designed for long-term preservation. You can find a list of valid archivable formats here: https://facile.cines.fr/
PDF Standards for Archiving
Section titled “PDF Standards for Archiving”Not all PDF files are suitable for archiving. The PDF/A format (a specialized version of PDF) was specifically created to ensure long-term readability and compliance with archiving standards.
Different versions of PDF/A (such as PDF/A-1, PDF/A-2, and PDF/A-3) offer varying levels of compatibility and features.
You can verify whether a PDF meets the PDF/A standard using this tool: https://demo.verapdf.org/